Executive Director/Assistant TO

Toronto, ON, Canada

Part Time

Experienced

PURPOSE:
1. To manage the administrative, board support, and member relations activities.
2. To ensure the effective coordination and profile of events (Black Tie Dinner, AGM, Golf Tournament and
other).
3. To facilitate the advocacy efforts, responsiveness and awareness of the Executive Committee and the member
firms with regard to issues affecting the brokerage community.

QUALIFICATIONS:

Experience in a communications, public relations and/or public affairs role;
Experience within the insurance industry and/or within a professional association;
Excellent leadership skills and ability to be proactive;
Excellent written and verbal communication skills;
Ability to juggle multiple priorities and project management experience;
Ability to grasp complex issues and communicate (verbally and in writing) to a variety of audiences;
Experience with advocacy or lobbying efforts would be an asset.

ROLES AND RESPONSIBILITIES:
The Executive Director is the staff person (and non-voting board member) responsible for the day-to-day
operations, as well as the advocacy, including:

Advocacy and Industry Liaison - 84 - 96 hours per year (average 3 hours / 9 months + 20 hours / 3 months)

Attend and participate in meetings (three annual meetings + vitual meetings as occasions arise).
Help build relationships with other industry organizations involving occasional attendance with board members at luncheons or other meetings.
Monitor and bring forward issues for discussion at Board meetings and/or for notification to the membership.

Board Relations – 10 hours per month (includes attending meetings – typically 2-hour monthly meetings)

Set meeting agendas based on reports and input from above.
Prepare meeting minutes and distribute them.
Support the nominations committee in its selection process and help orient new board members.
Provide support for other committees in setting meetings, preparing agendas, taking meeting notes, etc.

Event Management - depending on event – 25 - 35 hours per month approx.

Plan, budget and coordinate all meetings and events (Annual Black Tie Dinner, Presidents’ Reception,

Annual General Meeting & Annual Golf Tournament).

Promote functions to appropriate audiences.

Planning, Budgeting and Monitoring – 8 - 12 hours per month

Prepare an annual plan and budget for consideration by the board of directors.
Monitor adherence to approved budgets and plans and report significant variances to the board of directors.
Manages bookkeeping
Manages credit card payments (InsurePay) for events
Prepare annual audit with accountant for Annual General Meeting – 48 – 60 hours each January

Frontline Member Care & Administration – 6 - 8 hours per month

Respond to member inquiries and concerns.
Identify, document and articulate the needs of members.
Ensure billing and collection of fees as per plan.
Keep member and potential member database current.
Keep event invitee database current.

Member and Public Communication – 8 - 12 hours per month

Maintain and issue standard form letters.
Maintain website.
Draft and issue press releases / newsletters as directed by the board, as appropriate.

Scholarship Program – 16 - 18 hours (January through April)

Meet with committee (2-3 meetings/year)
Create application form and circulate to members (work with committee to promote beyond)
Manage applications and respond to applicant inquiries
Provide final/complete applications to committee
Set up and participate in selected virtual interviews and work with committee to select winners
Create and deliver final letters to recipients - send award cheques
Announce winners (website / social media) - set up meeting with board

Salary: $ 75,000 annually

* Total hours per month are estimated at an average of 92 hours, depending on the events running or
prominent issues.

Apply for this position

Required*

Apply with Indeed

First Name*

Last Name*

Email Address*

Phone*

Address

Resume*

We've received your resume. Click here to update it.

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

Do you have experience in a communications, public relations and/or public affairs role?*

Do you have experience within the insurance industry and/or within a professional association?*

Do you speak fluent english?*

Do you live in the Toronto Area?*

Do you have Executive Director Experience?*

Do you have experience with minute taking?*

Do you have direct experience in Insurance?*

Do you have experience in Events Management?*

Do you have experience reporting to a board?*

Human Check*

Submit Application

Meda Agency Inc.

Thanks for visiting our Career Page. Please review our open positions and apply to the positions that match your qualifications.

Executive Director/Assistant TO

Apply for this position